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Terms and Conditions
GSA Schedule:
GS-07F-0588N
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Business Type:
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Small Business
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Point of Contact:
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Carl Shackelford
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Office Phone:
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251.626.7368x0
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Fax Phone
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251.650.1715
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Payment Terms:
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GSA Contract terms
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GSA#:
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GS-07F-0588N
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GSA DATE OF CONTRACT:
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May 30, 2008 - May 30, 2013
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DUNS:
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111615287
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SBA Small Business#:
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P0195919
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FOB:
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Mobile, AL or Daphne, AL
36526
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Delivery:
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If in stock 3-5 Days
About 10-14 days if not in stock.
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Commercial Web Sites
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www.a1bar.com
www.a1barcodesystems.com
www.aonebar.com
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Table of Contents
Main
Contract Standard Form 1449...................................................................................
3
CUSTOMER INFORMATION:........................................................................................
4
GSA
Contract Terms and Conditions.................................................................................
7
Warranty
Addendum
10
Pricing
11
Expertise on Staff
11
Shipments and Order Processing
11
Order
Processing.......................................................................................................
11
Shipments..................................................................................................................
11
Expedited Shipping
12
Returns/RMAs
12
Standard
Form 1449, Contract for Commercial Items (Cont’d)
Page 1C
A1
Barcode Systems
Contract
No: GS-07F-0588N
GENERAL
SERVICES ADMINISTRATION
FEDERAL
SUPPLY SERVICE
AUTHORIZED FEDERAL SUPPLY SCHEDULE CATALOG/PRICE LIST
On-line
access to contract ordering information, terms and conditions, up-to-date
pricing, and the option to create an electronic delivery order is available
through GSA Advantage!, a menu-driven database system. The INTERNET
address for GSA Advantage! is http://www.GSAAdvantag.gov
SCHEDULE
TITLE: Schedule 078-- Schedule 078-Sports, Promotional, Outdoor, Recreational,
Trophies and Signs (SPORTS)
FSC
Group 99—Signs and Safety Zone Products
FSC
CLASS (ES)/PRODUCT CODES AND/OR SERVICE CODE: 9905
CONTRACT
NUMBER: GS-07F-0588N
FOR MORE
INFORMATION ON ORDERING FROM FEERAL SUPPLY SCHEDULES CLICK ON THE FSS BUTTON AT
http://www.fss.gsa.gov
CONTRACT
PERIOD: 06/05/08-05/31/2013
CONTRACTOR’S NAME, ADDRESS, TELEPHONE AND FAX NUMBER; E:MAIL AND/OR WEB SITE
ADDRESS:
A1
Barcode Systems
PO Box
3046
Daphne,
AL 32526
Phone:
800-798-2042
Fax#:
251-650-1718
Email:
cs@1bar.com
Website:
www.aonebar.com
CONTRACTOR’S ADMINISTRATION SOURCE: Mr. Carl Shackelford
BUSINESS
SIZE/TYPE: Small, dealer
Standard
Form 1449, Contract for Commercial Items (Cont’d)
Page 1D
A1
Barcode Systems
Contract
No: GS-07F-0588N
1a.
TABLE OF AWARDED SPECIAL ITEM NUMBERS (SIN’s)
SIN
DESCRIPTION
366-11
Products include but not limited to Programmable, Interactive
Directories, Queuing Systems, Architectural/Wayfinding, Site/Facility
Identification, Scoreboards, Exit, Vehicle, Traffic, Parking, Construction,
Safety/Warning, Sign Making Systems, Stencil Making Devices, Bar Code/Label
Making Systems, Placards, Posters, Sign Post/Hardware, and Related Products and
Services (FSC 9905)
1b.
LOWEST PRICED MODEL NUMBER AND PRICE FOR EACH SIN:
(Government net price based on a unit of one)
See Price List
1c.
If the Contractor is proposing hourly rates, a description of all corresponding
commercial job titles, experience, functional responsibility and education for
those types of employees or subcontractors who will perform services shall be
provided. If hourly rates are not applicable, indicate “Not applicable”
for this item.
2.
MAXIMUM ORDER: $200,000
3.
MINIMUM ORDER: $100.00
4.
GEOGRAPHIC COVERAGE: The 48 contiguous states and the District of
Columbia, Alaska, Hawaii, Puerto Rico, and U.S. territories (American Samoa,
Guam, Virgin Islands)
5.
POINT(S) OF PRODUCTION: Numerous
6.
Quantity/Volume Discount
None
7.
Prompt Pay Discount Net 30
Standard
Form 1449, Contract for Commercial Items (Cont’d)
Page 1E
A1
Barcode Systems
Contract
No: GS-07F-0588N
9a.
ACCEPTANCE OF GOVERNMENT PURCHASE CARD UP TO MICRO-PURCHASE THRESHOLD: VISA,
MasterCard, American Express
9b.
Notification whether Government purchase cards are accepted or not accepted
above the micro-purchase threshold: Government purchase cards will be accepted
above the micro-purchase threshold.
10.
FOREIGN ITEMS: APO & FPO available with tracking to to consolidation point
Priority.
11a.
TIME OF DELIVERY: 30 days ARO
11b.
EXPEDITED DELIVERY: Yes, Must call to arrange.
11c.
OVERNIGHT AND 2-DAY DELIVERY: Yes, Must call to arrange.
11d.
URGENT REQUIREMENTS: When delivery period above does not meet your bona fide
urgent delivery requirements, call contractor for the purpose of requesting
accelerated delivery.
12.
FOB PONT: FOB Origin
13a.
ORDERING ADDRESS: Same as Contractor
13b.
ORDERING PROCEDURES: For supplies and services, the ordering procedures,
information on Blanket Purchase Agreements (BPA’s), and a sample BPA can be
found at the GSA/FSS Schedule homepage (fss.gsa.gov/schedules).
14.
PAYMENT ADDRESS: Same as contractor
15.
WARRANTY PROVISION: Standard Commercial Warranty. Customer should
contact contractor or manufacturer for a copy of the warranty.
16.
EXPORT PACKING CHARGES: Not Applicable
17.
TERMS AND CONDITIONS OF GOVERNMENT PURCHASE CARD ACCEPTANCE: Contractor
will accept Government Purchase Card for orders of $2,500 or less.
Purchase Order required for orders over $5,000.
18.
TERMS AND CONDITIONS OF RENTAL, MAINTENANCE, AND REPAIR (IF APPLICABLE): N/A
19.
TERMS AND CONDITIONS OF INSTALLATION (IF APPLICABLE):
20.
TERMS AND CONDITIONS OF RPAIR PARTS INDICATING DATE OF PARTS PRICE LISTS AND ANY
DISCOUNTS FROM LIST PRICES (IF AVAILABLE): N/A
Standard
Form 1449, Contract for Commercial Items (Cont’d)
Page 1F
A1
Barcode Systems
Contract
No: GS-07F-0588N
20a.
TERMS AND CONDITIONS FOR ANY OTHER SERVICES (IF APPLICABLE): N/A
21.
LIST OF SERVICE AND DISTRIBUTIO POINTS (IF APPLICABLE): N/A
22.
LIST OF PARTICIPATING DEALERS (IF APPLICABLE) No
23.
PREVENTIVE MAINTENANCE (IF APPLICABLE): N/A
24A.
ENVIRONMENTAL ATTRIBUTES (e.g. RECLYCLED CONTENT, ENERGY EFFICIENCY, AND/OR
REDUCED POLLUTANTS): N/A
24b.
If applicable, indicate that Section 508 compliance information is available on
Electronic and Information Technology (EIT) supplies and services and show where
full details can be found (e.g. contractor’s website or other location.)
The EIT standards can be found at: www.Section508.gov/.
25.
DUNS NUMBER: 111615287
26.
CENTRAL CONTRACTOR REGISTRATION: AFFIRMATIVE, REGISTRATION ACCOMPLISHED
52.212-4
CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (SEP 2005)
12.301(b)(3)
(a)
Inspection/Acceptance. The
Contractor shall only tender for acceptance those items that conform to the
requirements of this contract. The
Government reserves the right to inspect or test any supplies or services that
have been tendered for acceptance.
The Government may require repair or replacement of nonconforming supplies or
reperformance of nonconforming services at no increase in contract price.
The Government must exercise its postacceptance rights (1) within a
reasonable time after the defect was discovered or should have been discovered;
and (2) before any substantial change occurs in the condition of the item,
unless the change is due to the defect in the item.
(b)
Assignment. The Contractor
or its assignee may assign its rights to receive payment due as a result of
performance of this contract to a bank, trust company, or other financing
institution, including any Federal lending agency in accordance with the
Assignment of Claims Act (31 U.S.C. 3727).
However, when a third party makes payment (e.g., use of the
Government-wide commercial purchase card), the Contractor may not assign its
rights to receive payment under this contract.
(c)
Changes. Changes in the
terms and conditions of this contract may be made only by written agreement of
the parties.
(d)
Disputes. This contract is
subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613).
Failure of the parties to this contract to reach agreement on any request
for equitable adjustment, claim, appeal or action arising under or relating to
this contract shall be a dispute to be resolved in accordance with the clause at
FAR 52.233‑1, Disputes, which is incorporated herein by reference.
The Contractor shall proceed diligently with performance of this
contract, pending final resolution of any dispute arising under the contract.
(e)
Definitions. The clause at
FAR 52.202-1, Definitions, is incorporated herein by reference.
(f)
Excusable delays. The
Contractor shall be liable for default unless nonperformance is caused by an
occurrence beyond the reasonable control of the Contractor and without its fault
or negligence such as, acts of God or the public enemy, acts of the Government
in either its sovereign or contractual capacity, fires, floods, epidemics,
quarantine restrictions, strikes, unusually severe weather, and delays of common
carriers. The Contractor shall
notify the Contracting Officer in writing as soon as it is reasonably possible
after the commencement of any excusable delay, setting forth the full
particulars in connection therewith, shall remedy such occurrence with all
reasonable dispatch, and shall promptly give written notice to the Contracting
Officer of the cessation of such occurrence.
Any known issue that causes a
delay in excess of our normal 5 days will result in our contacting the
purchaser. The purchaser will be
given the opportunity to cancel the order at no cost to them, once they are
contacted. The option for a delay
is entirely up to the purchaser.
(g)
Invoice.
(1) The
Contractor shall submit an original invoice and three copies (or electronic
invoice, if authorized) to the address designated in the contract to receive
invoices. An invoice must include—
(i)
Name and address of the Contractor;
(ii)
Invoice date and number;
(iii) Contract
number, contract line item number and, if applicable, the order number;
(iv) Description,
quantity, unit of measure, unit price and extended price of the items delivered;
(v)
Shipping number and date of shipment, including the bill of lading number and
weight of shipment if shipped on Government bill of lading;
(vi) Terms of any
discount for prompt payment offered;
Not applicable.
(vii) Name and address
of official to whom payment is to be sent;
(3)
Name, title, and phone number of person to notify in event of
defective invoice; and
(ix) Taxpayer
Identification Number (TIN). The
Contractor shall include its TIN on the invoice only if required elsewhere in
this contract.
(a)
Electronic funds transfer (EFT) banking information.
(b)
The Contractor shall include EFT banking information on the
invoice only if required elsewhere in this contract.
(c)
If EFT banking information is not required to be on the invoice,
in order for the invoice to be a proper invoice, the Contractor shall have
submitted correct EFT banking information in accordance with the applicable
solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic
Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by
Electronic Funds Transfer—Other Than Central Contractor Registration), or
applicable agency procedures.
(d)
EFT banking information is not required if the Government waived
the requirement to pay by EFT.
(2)
Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.
3903) and Office of Management and Budget (OMB) prompt payment regulations at 5
CFR part 1315.
(h)
Patent indemnity. The
Contractor shall indemnify the Government and its officers, employees and agents
against liability, including costs, for actual or alleged direct or contributory
infringement of, or inducement to infringe, any United States or
foreign patent, trademark or copyright, arising out of the performance of this
contract, provided the Contractor is reasonably notified of such claims and
proceedings.
(i)
Payment. NET 30 or P Card(AM EX, Master Card, Visa, Pos
are acceptable for payment) Maximum without prior authorization is
$5,000.
(a)
Items accepted.
Payment shall be made for items accepted by the Government that have been
delivered to the delivery destinations set forth in this contract.
(b)
Prompt payment. The
Government will make payment in accordance with the Prompt Payment Act (31
U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.
(c)
Electronic Funds Transfer (EFT).
If the Government makes payment by EFT, see 52.212-5(b) for the
appropriate EFT clause.
(d)
Discount. In
connection with any discount offered for early payment, time shall be computed
from the date of the invoice. For
the purpose of computing the discount earned, payment shall be considered to
have been made on the date which appears on the payment check or the specified
payment date if an electronic funds transfer payment is made.
No discounts are available for
early payment. 1.029% off of
commercial pricing is our discount.
(e)
Quantity discounts are available but they are on a case-by-case
basis.
(f)
Overpayments. If the
Contractor becomes aware of a duplicate contract financing or invoice payment or
that the Government has otherwise overpaid on a contract financing or invoice
payment, the Contractor shall immediately notify the Contracting Officer and
request instructions for disposition of the overpayment.
(j)
Risk of loss. Unless
the contract specifically provides otherwise, risk of loss or damage to the
supplies provided under this contract shall remain with the Contractor until,
and shall pass to the Government upon:
(1)
Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or
(2)
Delivery of the supplies to the Government at the destination specified in the
contract, if transportation is f.o.b. destination.
(k)
Taxes. The contract price
includes all applicable Federal, State, and local taxes and duties, and
provision of a tax exempt document
can be provided upon request.
(l)
Termination for the Government's convenience.
The Government reserves the right to terminate this contract, or any part
hereof, for its sole convenience.
In the event of such termination, the Contractor shall immediately stop all work
hereunder and shall immediately cause any and all of its suppliers and
subcontractors to cease work.
Subject to the terms of this contract, the Contractor shall be paid a percentage
of the contract price reflecting the percentage of the work performed prior to
the notice of termination, plus reasonable charges the Contractor can
demonstrate to the satisfaction of the Government using its standard record
keeping system, have resulted from the termination.
The Contractor shall not be required to comply with the cost accounting
standards or contract cost principles for this purpose.
This paragraph does not give the Government any right to audit the
Contractor's records. The
Contractor shall not be paid for any work performed or costs incurred which
reasonably could have been avoided.
(m)
Termination for cause. The
Government may terminate this contract, or any part hereof, for cause in the
event of any default by the Contractor, or if the Contractor fails to comply
with any contract terms and conditions, or fails to provide the Government, upon
request, with adequate assurances of future performance.
In the event of termination for cause, the Government shall not be liable
to the Contractor for any amount for supplies or services not accepted, and the
Contractor shall be liable to the Government for any and all rights and remedies
provided by law. If it is
determined that the Government improperly terminated this contract for default,
such termination shall be deemed a termination for convenience.
(n)
Title. Unless specified
elsewhere in this contract, title to items furnished under this contract shall
pass to the Government upon acceptance, regardless of when or where the
Government takes physical possession.
(o)
Warranty. The Contractor
warrants and implies that the items delivered hereunder are merchantable and fit
for use for the particular purpose described in this contract.
Software and media are non-returnable, unless damaged in
shipping.
We warranty all products other than those are for 20 days from purchase.
All products carry a manufacturers warranty after that.
DOA’s(Dead on Arrivals) are immediately replaceable upon return of
defective product, if returned within 20 days.
Usually standard manufacturers’ warranties are 6 mos to 1 year for most
items, and information is available from the manufacturers site.
In either case above, our RMA Procedure is required to process
the return.
Returns/RMAs Below Address those concerns
(p)
Limitation of liability.
Except as otherwise provided by an express warranty, the Contractor will not be
liable to the Government for consequential damages resulting from any defect or
deficiencies in accepted items.
(q)
Other compliances. The
Contractor shall comply with all applicable Federal, State and local laws,
executive orders, rules and regulations applicable to its performance under this
contract.
(r)
Compliance with laws unique to Government contracts. The
Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the
use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431
relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work
Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986;
41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections;
49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement
integrity.
(s)
Order of precedence. Any
inconsistencies in this solicitation or contract shall be resolved by giving
precedence in the following order: (1) the schedule of supplies/services;
(2) the Assignments, Disputes, Payments, Invoice, Other Compliances, and
Compliance with Laws Unique to Government Contracts paragraphs of this clause;
(3) the clause at 52.212-5; (4) addenda to this solicitation or contract,
including any license agreements for computer software; (5) solicitation
provisions if this is a solicitation; (6) other paragraphs of this clause;
(7) the Standard Form 1449; (8) other documents, exhibits, and attachments; and
(9) the specification.
(t)
Central Contractor Registration (CCR).
(1) Unless
exempted by an addendum to this contract, the Contractor is responsible during
performance and through final payment of any contract for the accuracy and
completeness of the data within the CCR database, and for any liability
resulting from the Government’s reliance on inaccurate or incomplete data.
To remain registered in the CCR database after the initial registration,
the Contractor is required to review and update on an annual basis from the date
of initial registration or subsequent updates its information in the CCR
database to ensure it is current, accurate and complete.
Updating information in the CCR does not alter the terms and conditions
of this contract and is not a substitute for a properly executed contractual
document.
(2)
(i) If a Contractor has
legally changed its business name, “doing business as” name, or division name
(whichever is shown on the contract), or has transferred the assets used in
performing the contract, but has not completed the necessary requirements
regarding novation and change-of-name agreements in FAR subpart 42.12, the
Contractor shall provide the responsible Contracting Officer a minimum of one
business day’s written notification of its intention to (A) change the name in
the CCR database; (B) comply with the requirements of subpart 42.12; and (C)
agree in writing to the timeline and procedures specified by the responsible
Contracting Officer. The Contractor
must provide with the notification sufficient documentation to support the
legally changed name.
(ii) If the Contractor
fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or
fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in
the absence of a properly executed novation or change-of-name agreement, the CCR
information that shows the Contractor to be other than the Contractor indicated
in the contract will be considered to be incorrect information within the
meaning of the “Suspension of Payment” paragraph of the electronic funds
transfer (EFT) clause of this contract.
(3) The
Contractor shall not change the name or address for EFT payments or manual
payments, as appropriate, in the CCR record to reflect an assignee for the
purpose of assignment of claims (see Subpart 32.8, Assignment of Claims).
Assignees shall be separately registered in the CCR database.
Information provided to the Contractor’s CCR record that indicates
payments, including those made by EFT, to an ultimate recipient other than that
Contractor will be considered to be incorrect information within the meaning of
the “Suspension of payment” paragraph of the EFT clause of this contract.
(4)
Offerors and Contractors may obtain information on registration and annual
confirmation requirements via the internet at
http://www.ccr.gov
or by calling 1-888-227-2423 or 269-961-5757.
GSA Pricing and
items is available on-line. We have
over 36,000 parts all updated on GSA Advantage.
We have
numerous sales and technical staff that can help you here at A1 Barcode Systems.
Most of our items are highly technical, and might require a specialist
to assist you. Please call us and
let us help. Ordering without
knowledge of a product is a reciepe for an RMA, which we don’t want anyone to
have to spent the time to process.
Order Processing
We ship day of
order if ordered before 12:00 Noon, or next day after that, if in stock.
We state 3 days After Receipt of Order.
Actually, this is usually 2-3 days.
If an item is out of stock, we will call you to ask for further
instructions.
All shipments
are FOB Origin, unless other arrangements are made prior to shipments from Daphne, AL 36526. Most
of our shipments are sent 2nd day UPS or FED EX in most cases,
calculated from our FOB Origin.
Larger orders
or negotiated contracts with RFQ’s do not apply.
We have great rates for shipping.
All orders that
are requested out of the US,
must be either APO or FPO.
These shipments will be USPS Priority insured, unless the officer
specifies otherwise. We have no
capability of tracking these items except to the APO/FPO point we shipped them
to. Additionally, we accept no
responsibility except for proof of shipping to the consolidation point.
If extra
shipping cost are required to deliver items to the USPS, those cost will be
passed on to the customer(he will be apprised of the charges).
This can require a double shipping process, since most of our products
are shipped UPS and FED EX. It is
policy to make the customer aware of any cost that are not customary in our
government processes.
Expedited
shipping is available, in FED EX or UPS overnight, 2nd day, and
ground delivery. Charges will apply
which we must pass on to you.
Remember most of our shipments are normally 2nd Day anyway,
especially in the southeast and east, so ask.
Within 15 days,
all items are returnable except for Media(ribbons and labels) and Software.
RMA Procedures
1)
Return Material Authorizations must be requested from our office.
2)
The address and RMA information will be given to the contract officer or end
user to be returned. and must accompany the packaging and be marked.
3)
Customer is responsible for return shipping cost unless it is a DOA.
4)
All returned items must be in the original box with no markings, especially on
returns where products is not DOA. Fees will be incurred at least as in
5).
5)
Restocking fees can be up to 15-20% on some items and any original shipping
cost will not be returnable for returned items.
Obviously, if
an error was considered to be a miscommunication on our part or mis-shipment,
there will be no charge and all return shipping cost will be covered by A1
Barcode Systems.
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MANUFACTURERS